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Manuals under Rule 4(b) of the Right to Information Act, 2005 (Proactive disclosure)




1.1 Particulars of organisation,functions and duties[Section 4(1)(b)(i)]






1.1.1 Name and address of the organisation

OFFICE OF THE CHIEF ELECTORAL OFFICER PUDUCHERRY
Villianur Main Road, Lawsthottam,
Reddiarpalayam, Puducherry-605 010
Phone : (0413) 2292204,2292205/ Fax (0413)2292206
Website: https://ceopuducherry.py.gov.in ;
Email: jtceo_pondicherry@eci.gov.in






1.1.2 HEAD OF THE ORGANISATION

Chief Electoral Officer

  • P. Jawahar, IAS Chief Electoral Officer
    P. Jawahar, IAS

    Chief Electoral Officer







1.1.3 VISION, MISSION AND KEY OBJECTIVES
  • Preparation of defect-free Photo Electoral rolls of all the thirty Assembly Constituencies.
  • To provide round the year election related service including inclusion of name in the Photo Electoral Roll and issue of Electors Photo Identity Cards.
  • Attainment of optimum level of interaction with all the citizens of Puducherry to resolve their election related grievances to their satisfaction.
  • Ensuring free and fair poll as and when it takes place.
  • To strive for increased participation of electors in enrollment and elections.





1.1.4 FUNCTION AND DUTIES

1. The office of the Chief Electoral Officer has been set up in the U.T. of Puducherry in accordance with the Section 13A of The Representation of the People Act-1950 with the objective of conducting elections to the Office of the President, Rajya Sabha, Lok Sabha and Assembly Constituencies of Puducherry Legislative Assembly under the overall direction, superintendence and control of the Election Commission of India.

2. The office is headed by the Chef Electoral Officer (CEO), Puducherry, who is appointed by the Election Commission of India, in consultation with the Govt. of Puducherry. The Chief Electoral Officer is assisted by two Deputy Chief Electoral Officers. In the field, CEO is assisted by two District Election Officers, 12 Electoral Registration Officers (EROs) and 12 Assistant Electoral Registration Officers (AEROs). For the conduct of elections, the Returning Officers (ROs) and Assistant Returning Officers (AROs) are notified.

3. All the Officers engaged in the Election related activities viz., the District Election Officers, Electoral Registration Officers, Assistant Electoral Registration Officers, Returning Officers, Asst. Returning Officers etc. are notified by the Election Commission of India in consultation with the Govt. of Puducherry.






1.1.5 ORGANISATION CHART
Chief Election Commission of Puducherry Organisation Chart





1.1.6 Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt

There are no Boards, Councils, Committees or any other Bodies






1.2 Power and duties of its officers and employees[Section 4(1) (b)(ii)]






1.2.1 Powers and duties of officers (administrative, financial and judicial)
(a) Office of the Chief Electoral Officer :
1 Chief Electoral Officer The Commission appoints CEO, in consultation with the State Government under Section 13A of The Representation of the People Act-1950. The CEO directs, supervises, and controls all issues relating to conduct of elections and preparation of electoral rolls in the UT under the overall directions, superintendence and control of the Commission. He is the Head of the Department
2 Addl./Joint / Deputy Chief Electoral Officer Head of Office. He assists the Chief Electoral Officer in the discharge of duties.


(b) Office of the District Election Officer :
1 District Electoral Officers The Commission appoints DEOs, in consultation with the State Government under Section 13AA of The Representation of the People Act-1950. The DEO directs, supervises and controls all issues relating to conduct of elections and preparation of electoral rolls in the UT under the overall directions, superintendence and control of the Chief Electoral Officer.


(c) Office of the Electoral Registration Officer/Returning Officer for Assembly Constituencies:
1 Electoral Registration Officers
Returning Officers		 The Commission designates EROs/ROs, in consultation with the State Government under Section 13B of The Representation of the People Act-1950 & under Section 21 of The Representation of the People Act,1951. The EROs//ROs directs, supervises, controls all issues relating to conduct of elections and preparation of electoral rolls in the UT under the overall directions, superintendence and control of the District Election Officer.
2 Assistant Electoral Registration Officers The Commission designates AEROs under Section 13C of The Representation of the People Act-1950. The EROs directs, supervises and controls all issues relating to preparation of electoral rolls in the UT under the overall directions, superintendence and control of the ERO.
3 Assistant Returning Officers The Commission designates AROs under Section 22 of The Representation of the People Act-1951. The ROs directs, supervises, controls all issues relating to conduct of elections in the UT under the overall directions, superintendence and control of the RO.





1.2.2 Power and duties of other employees
(a) Office of the Chief Electoral Officer :
1 Superintendent (Estt. & Accts) In charge of all establishment and accounts matters and SVEEP activities
2 Superintendent (Election & Rolls) In charge of all works related to election and electoral roll
3 A1 Unit The dealing assistant is responsible for issues pertaining to conduct of elections, collection and compilation of various statistical data and furnishing them to Commission and for issues pertaining to EVMs, Registration of political parties, collection and compilation of various statistical data relating to these and furnishing them to Commission.
4 A2 Unit The dealing assistant is responsible for all issues relating to Electoral Roll, EPIC, Polling Stations.
5 A3 Unit The dealing assistant is responsible for all establishment matters pertaining to the Office
6 A4 Unit The dealing assistant is responsible for preparation of budget, handling of cash.
7 A5 Unit The dealing assistant is responsible for procurement and maintenance of stores.
8 IT-CELL This cell is responsible for the maintenance of all IT related infrastructure and various database.





1.2.3 Rules / orders under which powers and duty are derived
The following Acts, Rules, are applicable in the discharge of the functions of the Office of the Chief Electoral Officer and its sub ordinate Offices.
  1. The Constitution of India
  2. The Representation of People Act, 1950
  3. The Representation of People Act, 1951
  4. The Delimitation Act, 2002
  5. The Registration of Electors Rules, 1960
  6. The Parliament (Prevention of Disqualification), Act, 1959
  7. The Election Symbols (Reservation and Allotment) Order, 1968
  8. The Conduct of Election Rules, 1961
  9. The Presidential and Vice Presidential Elections Rules, 1974





1.2.4 Exercised
The instructions issued by the Election Commission of India from time to time are applicable. The following are the important ones
  1. Handbook for Observers 2024
  2. Handbook for Returning Officer (Updated 2023)
  3. Manual on Electoral Rolls
  4. Handbook for Presiding Officer (Updated 2023)
  5. Handbook for Counting Agent (Updated 2023)
  6. Handbook for Polling Agents(Updated 2023)
  7. Handbook for Candidate (Updated 2023)
  8. Handbook on Media matters 2024
  9. Compendium of Instructions for Conduct of Elections
  10. Other orders/rules/instructions issued by the Election Commission of India from time to time.
Copies of the above Acts, Rules, Orders, Handbooks and Instructions can be downloaded from   https://www.eci.gov.in/handbooks-manuals-modelchecklist





1.2.5 Work allocation
1 Superintendent (Estt. & Accts) In charge of all establishment and accounts matters and SVEEP activities
2 Superintendent (Election & Rolls) In charge of all works related to election and electoral roll
3 A1 Unit The dealing assistant is responsible for issues pertaining to conduct of elections, collection and compilation of various statistical data and furnishing them to Commission and for issues pertaining to EVMs, Registration of political parties, collection and compilation of various statistical data relating to these and furnishing them to Commission.
4 A2 Unit The dealing assistant is responsible for all issues relating to Electoral Roll, EPIC, Polling Stations.
5 A3 Unit The dealing assistant is responsible for all establishment matters pertaining to the Office
6 A4 Unit The dealing assistant is responsible for preparation of budget, handling of cash.
7 A5 Unit The dealing assistant is responsible for procurement and maintenance of stores.
8 IT-CELL This cell is responsible for the maintenance of all IT related infrastructure and various database.




1.3 Procedure followed in decision making process [Section 4(1)(b)(iii)]






1.3.1 Process of decision making Identify key decision making points
Chief Electoral Officer Overall in charge of all election related activities carried in the U.T of Puducherry and functions under the control, direction and superintendence of the Election Commission of India.
District Election Officer In charge of all election related activities carried in respective of the District of the U.T of Puducherry under his jurisdiction and functions under the control, direction and superintendence of the Chief Electoral Officer. The District Election Officer is also the Returning Officer for Puducherry Parliamentary Constituency.
Returning Officer / Electoral Registration Officer for Assembly Constituency Exercises all statutory powers associated with the conduct of elections and revision of electoral rolls pertaining to in respective of the Assembly Constituency under his jurisdiction and functions under the control, direction and superintendence of the District Electoral Officer. He also functions as Assistant Returning Officer for Puducherry Parliamentary Constituency.
Assistant Returning Officer for Assembly Constituency The main functions of the Assistant Returning Officer are to assist the Returning Officer of the Assembly Constituency in discharging of all duties except scrutiny of nominations during the conduct of elections.
Assistant Electoral Registration Officer for Assembly Constituency The main functions of the Assistant Electoral Registration Officer are to assist the Electoral Registration Officer of the Assembly Constituency in discharging of all duties in connection with the revision of electoral rolls.





1.3.2 Final decision making authority
The Chief Electoral Officer of Puducherry.





1.3.3 Related provisions, acts, rules etc.
  1. The Constitution of India
  2. The Representation of People Act, 1950
  3. The Representation of People Act, 1951
  4. The Delimitation Act, 2002
  5. The Registration of Electors Rules, 1960
  6. The Parliament (Prevention of Disqualification), Act, 1959
  7. The Election Symbols (Reservation and Allotment) Order, 1968)
  8. The Conduct of Election Rules, 1961
  9. The Presidential and Vice Presidential Elections Rules, 1974





1.3.4 Time limit for taking a decisions
As stipulated in the relevant Act & Rules





1.3.5 Channel of supervision and accountability
Chief Electoral Officer Overall in charge of all election related activities carried in the U.T of Puducherry and functions under the control, direction and superintendence of the Election Commission of India.
District Election Officer In charge of all election related activities carried in respective of the District of the U.T of Puducherry under his jurisdiction and functions under the control, direction and superintendence of the Chief Electoral Officer. The District Election Officer is also the Returning Officer for Puducherry Parliamentary Constituency.
Returning Officer / Electoral Registration Officer for Assembly Constituency Exercises all statutory powers associated with the conduct of elections and revision of electoral rolls pertaining to in respective of the Assembly Constituency under his jurisdiction and functions under the control, direction and superintendence of the District Electoral Officer. He also functions as Assistant Returning Officer for Puducherry Parliamentary Constituency.
Assistant Returning Officer for Assembly Constituency The main functions of the Assistant Returning Officer are to assist the Returning Officer of the Assembly Constituency in discharging of all duties except scrutiny of nominations during the conduct of elections.
Assistant Electoral Registration Officer for Assembly Constituency The main functions of the Assistant Electoral Registration Officer are to assist the Electoral Registration Officer of the Assembly Constituency in discharging of all duties in connection with the revision of electoral rolls.




1.4 Norms for discharge of functions[Section 4(1)(b)(iv)]






1.4.1 Nature of functions/ services offered
Revision of Electoral Rolls (Voters List)
Sl.No Type of Service To be applied in Form Usual time limit Documents to be attached*
1 For Inclusion of name in Electoral Roll Form 6 One Month Proof of residence, Proof of age, Passport size photo showing frontal view of full face
2 For Inclusion of name by overseas elector in Electoral Roll Form 6A Proof of residence, Copy of Passport, Visa, Proof of age, Passport size photo showing frontal view of full face
3 Deletion of name in Electoral Roll Form 7  
4 Correction of name, age, Change of address, Marking as PwD, Replacement of EPIC Card, etc. Form 8 Proof of name, age, Proof of residence
* Non availability of documents like proof of age, proof of residence are not grounds for rejection. However failure to furnish particulars in Part IV of Form 6 will be liable for rejection.



Other services
Sl.No Type of Service Time limit Charges Where to get
1 Issue of new EPIC card for first time voters Within one month. Free of cost Office of the ERO/AERO of the concerned Assembly Constituency
2 Issue of new EPIC card to electors who have migrated from other AC/State.
3 Issue of duplicate EPIC card due to loss, mutilation.
4 Issue of duplicate EPIC card due to natural calamity.
5 Soft copy of Electoral Roll (without photo of electors) of all Assembly Constituencies One day Rs.200 (Please bring 16 GB Pendrive) Office of the Chief Electoral Officer, Puducherry





1.4.2 Norms/ standards for functions/ service delivery

The norms / standards prescribed the Election Commission of India will be meticulously followed.






1.4.3 Process by which these services can be accessed

Both by offline and through online mode the services can be accessed by the general Public.






1.4.4 Time-limit for achieving the targets
Revision of Electoral Rolls (Voters List)
Sl.No Type of Service To be applied in Form Usual time limit Documents to be attached*
1 For Inclusion of name in Electoral Roll Form 6 One Month Proof of residence, Proof of age, Passport size photo showing frontal view of full face
2 For Inclusion of name by overseas elector in Electoral Roll Form 6A Proof of residence, Copy of Passport, Visa, Proof of age, Passport size photo showing frontal view of full face
3 Deletion of name in Electoral Roll Form 7  
4 Correction of name, age, Change of address, Marking as PwD, Replacement of EPIC Card, etc. Form 8 Proof of name, age, Proof of residence
* Non availability of documents like proof of age, proof of residence are not grounds for rejection. However failure to furnish particulars in Part IV of Form 6 will be liable for rejection.



Other services
Sl.No Type of Service Time limit Charges Where to get
1 Issue of new EPIC card for first time voters Within one month. Free of cost Office of the ERO/AERO of the concerned Assembly Constituency
2 Issue of new EPIC card to electors who have migrated from other AC/State.
3 Issue of duplicate EPIC card due to loss, mutilation.
4 Issue of duplicate EPIC card due to natural calamity.
5 Soft copy of Electoral Roll (without photo of electors) of all Assembly Constituencies One day Rs.200 (Please bring 16 GB Pendrive) Office of the Chief Electoral Officer, Puducherry





1.4.5 Process of redress of grievances

The representation / grievances from the citizens of Puducherry are received in the Office of the Chief Electoral Officer and also at the offices of District Election Officers and Electoral Registration Officers. These are investigated and remedial action is taken.

A toll free number 1950 is also established. Citizens may also call this number to register their complaints and also seek enquiries.

This apart, citizens can also log in to CEO's website to register their complaints online. They may also send emails to the following mail IDs: ceo_pondicherry@eci.gov.in and jtceo_pondicherry@eci.gov.in.

(a) Postal address
(i) Office of the Chief Electoral Officer
Full Address Phone Number
Chief Electoral Officer,
Villianur Main Road,
Lawsthottam,
Reddiarpalayam,
Puducherry-605 010.
 (0413) 2290036
Deputy Chief Electoral Officer,
Villianur Main Road,
Lawsthottam, Reddiarpalayam,
Puducherry-605 010
 (0413) 2292204



(ii) District Election Officers
Sl.No. District Designation & Complete Address Phone Number
1 Puducherry District Collector - cum -
District Election Officer,
Collectorate,
Vazhudavoor Road,
Puducherry 		(0413) 2299501
2299500-PBX
2 Karaikal District Collector-cum -
District Election Officer,
Collectorate, Duplex Street,
Karaikal 		(04368) 222025,
222444



(b) Working hours:
Working Hours of all the Offices : 08.45 hrs to 17.45 hrs
Lunch Hour : 13.00 hrs to 14.00 hrs




1.5 Rules, regulations, instructions manual and records for discharging functions [Section 4(1)(b)(v)]






1.5.1 Title and nature of the record/ manual /instruction.

The following Acts, Rules, are applicable in the discharge of the functions of the Office of the Chief Electoral Officer and its sub ordinate Offices.

  1. The Constitution of India
  2. The Representation of People Act, 1950
  3. The Representation of People Act, 1951
  4. The Delimitation Act, 2002
  5. The Registration of Electors Rules, 1960
  6. The Parliament (Prevention of Disqualification), Act, 1959
  7. The Election Symbols (Reservation and Allotment) Order, 1968
  8. The Conduct of Election Rules, 1961
  9. The Presidential and Vice Presidential Elections Rules, 1974

Apart from these, the instructions issued by the Election Commission of India from time to time are applicable. The following are the important ones

  1. Handbook for Observers 2024
  2. Handbook for Returning Officer (Updated 2023)
  3. Manual on Electoral Rolls
  4. Handbook for Presiding Officer (Updated 2023)
  5. Handbook for Counting Agent (Updated 2023)
  6. Handbook for Polling Agents(Updated 2023)
  7. Handbook for Candidate (Updated 2023)
  8. Handbook on Media matters 2024
  9. Compendium of Instructions for Conduct of Elections
  10. Other orders/rules/instructions issued by the Election Commission of India from time to time.

Copies of the above Acts, Rules, Orders, Handbooks and Instructions can be downloaded from https://www.eci.gov.in/handbooks-manuals-modelchecklist






1.5.2 List of Rules, regulations, instructions manuals and records.

The following Acts, Rules, are applicable in the discharge of the functions of the Office of the Chief Electoral Officer and its sub ordinate Offices.

  1. The Constitution of India
  2. The Representation of People Act, 1950
  3. The Representation of People Act, 1951
  4. The Delimitation Act, 2002
  5. The Registration of Electors Rules, 1960
  6. The Parliament (Prevention of Disqualification), Act, 1959
  7. The Election Symbols (Reservation and Allotment) Order, 1968
  8. The Conduct of Election Rules, 1961
  9. The Presidential and Vice Presidential Elections Rules, 1974

Apart from these, the instructions issued by the Election Commission of India from time to time are applicable. The following are the important ones

  1. Handbook for Observers 2024
  2. Handbook for Returning Officer (Updated 2023)
  3. Manual on Electoral Rolls
  4. Handbook for Presiding Officer (Updated 2023)
  5. Handbook for Counting Agent (Updated 2023)
  6. Handbook for Polling Agents(Updated 2023)
  7. Handbook for Candidate (Updated 2023)
  8. Handbook on Media matters 2024
  9. Compendium of Instructions for Conduct of Elections
  10. Other orders/rules/instructions issued by the Election Commission of India from time to time.

Copies of the above Acts, Rules, Orders, Handbooks and Instructions can be downloaded from https://www.eci.gov.in/handbooks-manuals-modelchecklist






1.5.3 Acts/ Rules manuals etc.

The following Acts, Rules, are applicable in the discharge of the functions of the Office of the Chief Electoral Officer and its sub ordinate Offices.

  1. The Constitution of India
  2. The Representation of People Act, 1950
  3. The Representation of People Act, 1951
  4. The Delimitation Act, 2002
  5. The Registration of Electors Rules, 1960
  6. The Parliament (Prevention of Disqualification), Act, 1959
  7. The Election Symbols (Reservation and Allotment) Order, 1968
  8. The Conduct of Election Rules, 1961
  9. The Presidential and Vice Presidential Elections Rules, 1974

Apart from these, the instructions issued by the Election Commission of India from time to time are applicable. The following are the important ones

  1. Handbook for Observers 2024
  2. Handbook for Returning Officer (Updated 2023)
  3. Manual on Electoral Rolls
  4. Handbook for Presiding Officer (Updated 2023)
  5. Handbook for Counting Agent (Updated 2023)
  6. Handbook for Polling Agents(Updated 2023)
  7. Handbook for Candidate (Updated 2023)
  8. Handbook on Media matters 2024
  9. Compendium of Instructions for Conduct of Elections
  10. Other orders/rules/instructions issued by the Election Commission of India from time to time.

Copies of the above Acts, Rules, Orders, Handbooks and Instructions can be downloaded from https://www.eci.gov.in/handbooks-manuals-modelchecklist





1.6 Categories of documents held by the authority under its control[Section 4(1)(b) (vi)]






1.6.1 Categories of documents

a) Compilation of the Acts and Rules mentioned above, Compendia i.e. compilation of various instructions issued by the Commission from time to time for the conduct of elections and preparation of Electoral Rolls, Statistical data of elections, various Hand-books, like, Handbooks for Returning Officers, Presiding Officers, Polling Officers, Electoral Registration Officers, Candidates etc. are available in the Office of the Chief Electoral Officer and District Election Officers and also on Commission's website.

b) Electoral Rolls for assembly constituencies are available in the offices of District Election Officers and Electoral Registration Officers. Two copies of draft electoral rolls and final rolls are made available, free of cost, to all the recognized state and national political parties. PDF version of Electoral Rolls are also available on the website of the Office of the Chief Electoral Officer at https://ceopuducherry.py.gov.in/electrol_rolls.php.

c) Printing of Electors Photo Identity Card (EPIC) - (Voter ID Card) is done by third party print service provider M/s. M-tech, Pune.

d) Copies of affidavits filed by candidates at the time of nominations during election are available with the Returning Officers and also on the website of Chief Electoral Officer https://ceopuducherry.py.gov.in/affidavit_candidate.php

Statistical data of all general elections to the Lok Sabha and State Legislative Assemblies can be seen on the website https://ceopuducherry.py.gov.in/elections_glance.php






1.6.2 Custodian of documents/categories

The Chief Electoral Officer, Puducherry is the custodian of all the documents.





1.8 Directory of officers and employees






1.8.1 Name and designation





1.8.2 Telephone, fax and email ID
Name
(Tvl.Tmt) 		Designation Phone Number Fax Number
P. Jawahar, IAS Chief Electoral Officer (0413) 2290036 (0413)2292206
B. Thillaivel Deputy Chief Electoral Officer (0413) 2292205
M. Adharsh Deputy Chief Electoral Officer (0413) 2292205
Dr.A. Sivagnanaganesan Programmer - IT Cell (0413) 2292207
J .Murugan Superintendent (Estt.& Accts) (0413) 2292205
S. Selvavinayagam Superintendent (Elections)
A. Rajesekaran Steno Gr.I
N. Rajendiran Assistant (A3 unit - Establishment)
V. Murugan Assistant (A1 unit - Election & A6 unit - EVM)
N. Adithya Prasanna Assistant (A2 unit - Electoral Roll)
S. Vijayakumar UDC (A4 unit - Cashier)
J. Manimaran UDC (A5 unit - Contingent Bills)
K. Supriya Assistant (SVEEP)
B. Arun Kumar UDC (A7 unit - SVEEP)
S. Sakthivel Record Clerk - Despatch
M. Sellapandiane Record Clerk - Receipt
Vacant *** MTS (General)
Vacant # MTS (General)
V. Shanmugavel MTS (General)
V. Sivagnanam MTS (Security)
M. Karthikeyan* Store Keeper Gr.II (Stores)
V. Cangaradjane** Data Entry Operator - IT Cell
Vacant@ Data Processing Assistant
12 Posts$ Deputy Tahsildars
Vacant% Driver



* On Service placement from Women & Child Dept.
** On Service placement from Co-operative Dept.
*** Post vacant w.e.f. 01.05.2024
# Post vacant w.e.f. 01.06.2024
@ Post vacant w.e.f.14.09.2023
$ One Deputy Tahsildar is service placed at each ERO office.
% Post vacant w.e.f 2015





1.9 Monthly Remuneration received by officers & employees including system of compensation






1.9.1 List of employees with Gross monthly remuneration

1.9.2 System of compensation as provided in its regulations
Name
(Tvl.Tmt) 		Designation Monthly remuneration Compensation/ Compensatory allowance The procedure to determine the remuneration as given in the regulation
P. Jawahar, IAS* Chief Electoral Officer   The monthly remuneration does not include compensations applicable to employees as per Pay Rules. The remuneration determined as per the procedure laid down in the rules.
B. Thillaivel Deputy Chief Electoral Officer Rs.82,400/-
M. Adharsh Deputy Chief Electoral Officer Rs.65,000/-
Dr. A. Sivagnanaganesan Programmer - IT Cell Rs.82,600/-
J .Murugan Superintendent (Estt.& Accts) Rs.53,600/-
S. Selvavinayagam Superintendent (Elections) Rs.55,200/-
A. Rajesekaran Stenographer Gr.I Rs.53,600/-
N. Rajendiran Assistant (A3 unit - Establishment) Rs.52,000/-
M. Abirami Assistant (SVEEP) Rs.35,400/-
V. Murugan Assistant (A1 unit - Election & A6 unit - EVM) Rs.35,400/-
N. Adithya Prasanna Assistant (A2 unit - Electoral Roll) Rs.35,400/-
S. Vijayakumar UDC (A4 unit - Cashier) Rs.29,600/-
J. Manimaran UDC (A5 unit - Contingent Bills) Rs.28,700/-
V. Arun Kumar UDC (A7 unit - SVEEP) Rs.29,600/-
V.Cangaradjane # Data Entry Operator - IT Cell --
M. Karthikeyan* Store Keeper Gr.II (Stores) --
M. Sellapandiane Record Clerk - Receipt Rs.39,400/-
S. Sakthivel Record Clerk - Despatch Rs.38,600/-
Vacant MTS (General) --
Vacant MTS (General) --
V. Shanmugavel MTS (General) Rs.39,400/-
V. Sivagnanam MTS (Security) Rs.19,700/-
Vacant Data Processing Assistant - IT Cell --
12 Posts$ Deputy Tahsildars --
Vacant% Driver --




1.10 Name, designation and other particulars of public information officers






1.10.1 Name and designation of the public information officer (PIO), Assistant Public Information officer (APIO) & Appellate Authority
(a) First Appellate Authorities
Sl.No Designation of the Officer as FAA Postal Address Tel. No. E-mail address Jurisdiction
Phone Fax
1 Deputy Chief Electoral Officer, Puducherry. O/o. the Chief Electoral Officer, Lawsthottam, Villianur Main Road, Reddiarpalayam, Puducherry-605010. 0413-2292205, 2292204 0413 - 2292206. jtceo_pondicherry@eci.gov.in In respect of PIO of Elections Department
2 District Election Officer-cum-Collector, Puducherry District New Collectorate Complex, Vazhudavur Road, Puducherry 0413-2299501 /2299500 PBX 0413-2299588 dcrev.pon@nic.in In respect of PIO of the O/o.DEO and PIOs of Assembly Constituencies in Puducherry District
3 District Election Officer-cum-Collector, Karaikal District Collectorate, Karaikal 04368- 222025 04368- 228070 collr.kkl@nic.in In respect of PIO of the O/o.DEO and PIOs of Assembly Constituencies in Karaikal District


(b) Public Information Officers
(i) Office of CEO, Puducherry
Sl.No Designation of the Officer designated as PIO Postal Address Contact Number E-mail address Demarcation of Area/activities
Phone Fax
1 Superintendent (Election), O/ o. The Chief Electoral Officer, Puducherry. O/o. the Chief Electoral Officer, Lawsthottam, Villianur Main Road, Reddiarpalayam, Puducherry-605010. 0413- 2292205, 2292204 0413 - 2292206. jtceo_pondicherry@eci.gov.in Matters relating to Elections Department


(ii) Office of District Election Officer, Puducherry & Returning Officer for Puducherry Parliamentary Constituency
Sl.No Designation of the Officer designated as PIO Postal Address Contact Number E-mail address Demarcation of Area/activities
Phone Fax
1 Revenue Officer Office of the Collector,- cum- District Election Officer , New Collectorate Complex, Vazhudavur Road, Puducherry 0413- 2299503 / 2299500 PBX 0413- 2299588 dcrev.pon@nic.in Matters relating to conduct of Election to Parliamentary Constituency in respect of U.T. of Puducherry and election matters pertaining to Puducherry District


(iii) Office of District Election Officer, Karaikal
Sl.No Designation of the Officer designated as PIO Postal Address Contact Number E-mail address Demarcation of Area/activities
Phone Fax
1 Secretary to Collector Office of the Collector- cum-District Election Officer, Collectorate,, Karaikal (04368) 221760 (04368) 228070 collr.kkl@nic.in Matters relating to election pertaining to Karaikal District


(iv) Office of Returning Officer/Electoral Registration Officer for Assembly Constituencies for all matters relating to conduct of Elections to Assembly Constituencies and preparation of Electoral Roll pertaining the to the Assembly Constituencies under their jurisdiction.
District Sl.No Designation of the Officer designated as PIO Postal Address Contact Number E-mail address Jurisdiction of Assembly Constituencies
Puducherry 1 Sub/Dy.Collector (Revenue) (South), Villianur - cum -
RO/ERO - I 		O/o. Sub/Dy. Collector (Revenue) (South), Villianur. 0413- 2667668 dcrsouth@py.gov.in 1. Mannadipet
2. Thirubhuvanai (SC)
3. Oussudu (SC)
2 Director of Survey & Land Records - cum-
RO/ERO - II 		Directorate of Survey & Land Records, Revenue Complex, Saram, Puducherry 0413- 2429672 dos@py.gov.in 4. Mangalam
5. Villianur
6. Ozhukarai
3 Registrar of Co-op Societies-cum-
RO/ERO-III 		O/o. Registrar of Co- op. Societies, V.V.P Nagar, Thattanchavady, Puducherry-9 0413- 2272007 rcs@py.gov.in 7. Kadirgamam
8. Indira Nagar
9.Thattanchavady
4 Commissioner, Oulgaret Municipality-cum
RO/ERO -IV 		O/o the Commissioner, Oulgaret Municipality, Puducherry-5 0413- 2201142 om@py.gov.in 10.Kamaraj Nagar
11.Lawspet
12. Kalapet
5 Commissioner, Pondicherry Municipality-cum
RO/ERO -V 		O/o the Commissioner, Pondicherry Municipality, Puducherry-1 0413- 2334074 comrpm@py.gov.in 13 Muthialpe
14. Rajbhavan
15 Oupalam
6 Dy. Labour Commissioner- cum-
RO/ERO - VI 		O/o Dy. Labour Commissioner, Labour Department, Gandhi Nagar, Puducherry-9 0413- 2279278 dlc@py.gov.in 16.Orleampeth
17.Nellithope
18.Mudaliarpet
7 Sub/Dy.Collector (Revenue) (North), - cum -
RO/ERO - VII 		O/o. Sub/Dy.Collector (Revenue) (North), Saram, Puducherry-13 0413- 2231251 dcrnorth@py.gov.in 19.Ariankuppam
20.Manavely
8 Deputy Transport Commissioner- cum-
RO/ERO - VIII 		Deputy Transport Commissioner, Transport Department, 100 Feet Road, Puducherry-4 0413- 2280170 dtctd@py.gov.in 21.Embalam (SC)
22.Nettapakkam (SC)
23.Bahour
9 Regional Administrator, Mahe-cum-
RO/ERO- XI 		Office of the Regional Administrator, Mahe 0490- 2332960 ra.mahe@py.gov.in 29.Mahe
10 Regional Administrator, Yanam-cum-
RO/ERO- XII 		Office of the Regional Administrator, Yanam 0884- 2325101 ra.yanam@py.gov.in 30.Yanam
Karaikal 11 Dy. Director of Civil Supplies-cum-
RO/ERO-IX 		O/o. Deputy Director of Civil Supplies, Karaikal 04368- 222718 civil.kkl@py.gov.in 24.Nedungadu (SC)
25.Thirunallar
12 Sub/Dy.Collector (Revenue), Karaikal- cum-
RO/ERO X 		O/o. Sub/Dy. Collector Dy. Collector, Karaikal 04368- 227890 dcrev.kkl@py.gov.in 26.Karaikal North
27.Karaikal South
28.Neravy- T.R.Pattinam






1.12 Programmes to advance understanding of RTI






1.12.3 Training of CPIO/APIO

The CPIOs and Appellate authorities are imparted training periodically by the AR wing of Chief Secretariat.






1.12.4 Update & publish guidelines on RTI by the Public Authorities concerned

The updated manual on RTI is uploaded in the official website of Elections department.





2.1 Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.




2.1.1 Total Budget for the public authority
2.1.2 Budget for each agency and plan & programmes
2.1.3 Proposed expenditures
2.1.4 Revised budget for each agency

Budget allocated in Financial Year - 2024-25:-

(Rupees in thousands)
Sl.No. Head of Account Sanctioned Budget
B.E. - 2024-25
Revenue Section
Major Head - 2015
1 102 - Electoral officer 42439
2 103 - Preparation & Printing of Electoral Rolls 31800
3 104 - Charges for conduct of Elections to Lok Sabha / UT Legislative Assembly when held simultaneously 1
4 105 - Charges for conduct of Elections to Parliament 70000
5 106 - Charges for conduct of Elections to U.T. Legislature 1
6 108 - Issue of Photo Identity Cards 2901
TOTAL - Revenue Section 147142



(Rupees in thousands)
Sl.No. Head of Account Sanctioned Budget
B.E. - 2024-25
Capital Section
Major Head - 4075
1 800 - 01 - Electoral Officers 7650
2 800 - 02 - Preparation and Printing of Electoral Rolls 1
TOTAL - Capital Section 7651


Demand No. 11 - GRAND TOTAL - 154793





3.3 Dissemination of information widely and in such form and manner which is easily accessible to the public






3.3.1 Use of the most effective means of communication - Internet (website)

Official website of the CEO Puducherry is https://ceopuducherry.py.gov.in/





3.4 Form of accessibility of information manual / handbook






3.4.1 Information manual / handbook available in Electronic format

All information manual / handbook are available in the Official website of Election Commission of India: https://www.eci.gov.in/handbooks-manuals-modelchecklist






3.4.2 Information manual / handbook available in Printed format

All information manual / handbook is available in the office of the CEO, DEOs of Puducherry and Karaikal, EROs of Puducherry, Karaikal, Mahe and Yanam regions.





3.5 Whether information manual/ handbook available free of cost or not





3.5.1 List of materials available Free of cost



3.5.2 List of materials available at a reasonable cost of the medium

All information manual / handbooks are available in electronic medium for free of cost.





4.1 Language in which Information Manual/Handbook Available






4.1.1 English
4.1.2 Vernacular/ Local Language

All information Manual/Handbook is available in English Language.





4.2 When was the information Manual/Handbook last updated






4.2.1 Last date of Annual updation

The information manual/handbook has been last updated in July 2024





4.3 Information available in electronic form






4.3.1 Details of information available in electronic form





4.3.2 Name/ title of the document/record/ other information





4.3.3 Location where available

The following information are made available in pdf format in CEO's website (http://ceopuducherry.py.gov.in/)

  1. Compendium of Instructions
  2. Electoral Rolls (PDF)
  3. Electoral Statistics
  4. Online Voter Registration
  5. Check Your Application Status
  6. Past Elections & Affidavits
  7. Acts & Rules
  8. Model Code of Conduct
  9. Search your name
  10. General Information & Maps
  11. SVEEP (Voter Education)
  12. Know your voting booth & details
  13. Know Your DEO/ERO/AERO
  14. For political parties




4.4 Particulars of facilities available to citizen for obtaining information






4.4.1 Name & location of the facility

http://ceopuducherry.py.gov.in/






4.4.2 Details of information made available

http://ceopuducherry.py.gov.in/






4.4.3 Working hours of the facility

Monday to Friday (8.45 AM to 5.45 PM)






4.4.4 Contact person & contact details

https://ceopuducherry.py.gov.in/contact.php/





4.5 Such other information as may be prescribed under Section 4(i) (b)(xvii)






4.5.1 Grievance redressal mechanism

https://voters.eci.gov.in/home/ngsp






4.5.2 Details of applications received under RTI and information provided

https://ceopuducherry.py.gov.in/rti.php






4.5.7 Frequently Asked Question

https://www.eci.gov.in/faq






4.5.8 Any other information such as - (a) Citizen's Charter, (b) Result Framework Document (RFD), (c) Six monthly reports on the, (d) Performance against the benchmarks set in the Citizen's Charter.

citizen's Charter only : https://ceopuducherry.py.gov.in/pdf/roi.pdf





4.6 Receipt & Disposal of RTI applications & appeals






4.6.1 Details of applications received and disposed

Details given in https://ceopuducherry.py.gov.in/admin/rti/202407220934451457855212.pdf






4.6.2 Details of appeals received and orders issued

Details given in https://ceopuducherry.py.gov.in/admin/rti/202407220934451457855212.pdf





4.7 Replies to questions asked in the parliament






4.7.1 Details of questions asked and replies given
Parliament Question




5.1 Such other information as may be prescribed






5.1.1 Name & details of - (a) Current CPIOs & FAAs, (b) Earlier CPIO & FAAs from 1.1.2015

  • Current CPIO - Mr. S. Selvavinayagam, Superintendent
  • Current FAA - Mr. M. Adharsh, Deputy Chief Electoral Officer
  • Earlier CPIO - Mr. J. Murugan, Superintendent
  • Earlier FAA - Mr. B. Thillaivel, Deputy Chief Electoral Officer






5.1.3 Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD - (a) Date of appointment , (b) Name & Designation of the officers

Nodal officer:-
Mr. M. Adharsh,
Deputy Chief Electoral Officer
Date of Appointment:- 14.02.2023